Appendix A: Checklist for Accessibility

Checklist for Accessibility

Organizing content

  • ☐ Content is organized under headings and subheadings.
  • ☐ Headings and subheadings are used sequentially (e.g., Heading 1, Heading 2).

Images

  • ☐ Images that convey information include alternative text (alt text) descriptions of the image’s content or function.
  • ☐ Graphs, charts, and maps also include contextual or supporting details in the text surrounding the image.
  • ☐ Images do not rely on color to convey information.
  • ☐ Images that are purely decorative do not have alt text descriptions. (Descriptive text is unnecessary if the image doesn’t convey contextual content information).

Links

  • ☐ The link text describes the destination of the link and does not use generic text such as “click here” or “read more.”
  • ☐ If a link will open or download a file (like a PDF or Excel file), a textual reference is included in the link information (e.g., [PDF]).
  • ☐ Links do not open in new windows or tabs.
  • ☐ If a link must open in a new window or tab, a textual reference is included in the link information (e.g., [NewTab]).
  • ☐ For citations and references, the title of the resource is hyperlinked, and the full URL is not hyperlinked.

Tables

  • ☐ Tables are used to structure information and not for layout.
  • ☐ Tables include row and column headers.
  • ☐ Row and column headers have the correct scope assigned.
  • ☐ Tables include a caption.
  • ☐ Tables avoid merged or split cells.
  • ☐ Tables have adequate cell padding.

Multimedia

  • ☐ All audio content includes a transcript. The transcript includes all speech content and relevant descriptions of non-speech audio and speaker names/headings where necessary.
  • ☐ Videos have captions of all speech content and relevant non-speech content that has been edited by a human for accuracy.
  • ☐ All videos with contextual visuals (graphs, charts, etc.) are described audibly in the video.

Formulas

  • ☐ Equations written in plain text use proper symbols (i.e., −, ×, ÷).[1]
  • ☐ For complex equations, one of the following is true:
    • They were written using LaTeX and are rendered with MathJax (Pressbooks).
    • They were written using Microsoft Word’s equation editor.
    • They are presented as images with alternative text descriptions.
  • ☐ Written equations are properly interpreted by text-to-speech tools.[2]

Font size

  • ☐ Font size is 12 point or higher for body text in Word and PDF documents.
  • ☐ Font size is 9 point for footnotes or endnotes in Word and PDF documents.
  • ☐ Font size can be enlarged by 200 per cent in webbook or ebook formats without needing to scroll side to side.

Attributions


  1. For example, a hyphen (-) may look like a minus sign (−), but it will not be read out correctly by text-to-speech tools.
  2. Written equations should prioritize semantic markup over visual markup so text-to-speech tools will read out an equation in a way that makes sense to auditory learners. This applies to both equations written in LaTeX and equations written in Microsoft Word’s equation editor.

License

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CUNY SPS Accessibility Toolkit Copyright © 2023 by CUNY School of Professional Studies is licensed under a Creative Commons Attribution 4.0 International License, except where otherwise noted.

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